Agenda du quartier
Professionalizing a local associative agenda in the spin-off phase
To cope with the diversity of the players involved and the frequency of activities, the Agenda de Quartiers had to move away from an artisanal management approach - manual entries, disparate documents, little follow-up - to ensure a robust, reproducible system.
The need was clear:
Create a semi-automated system for generating associative agendas compatible with large-scale spin-offs
one of the challenges
Moving upmarket: from an artisanal system to a professional, fluid and scalable organization. The existing interface, cobbled together in-house, quickly reached its limits: manual data entry, tedious duplication, dependence on a single technical person. As the project expands, it becomes crucial to make the tools more reliable and, above all, to automate repetitive tasks.
What we've done
Publication of events
All participating associations can publish their activities
- Monthly form with history, duplication and pre-filling
- Simplified entry of recurring or multi-date events
- Guided addition of addresses and times
- Automatic validation or proofreading if necessary (admin.)
Posters PDF
An A3 poster generated and sent out, neighborhood by neighborhood
- Poster generation according to a very precise algorithm
- Automatic transmission to printer
- Customizable graphic template
- QR Code automatically generated for each poster
- Preview and modification before printing
Staff side
A control interface adapted to each role
- Interfaces differentiated by profile: neighborhood referents/contributing assistants/general admin
- Consolidated view of events by neighborhood and month
- Dynamic filters (neighborhood, status, type of activity, period)
- Tracking tables (published, pending, reread, modified)
- Multi-admin management with differentiated rights
Communication
Information automatically distributed to the right people
- Automated newsletters sent at specific times (link with Brevo)
- Automated reminders for proofreading, validation or addition of testimonials
- Creation of 10 configurable notification scenarios (e.g. reminder for event testimonial request)
Results
Each district manages its own activities, while the coordination team keeps an overview. Less dispersion, more events, more links between neighborhoods.
What about you?
Are you overwhelmed by Excel spreadsheets, paper forms and registration e-mails?